OPEN IT FOR PROCUREMENT MANAGERS

Make Smarter, Cost-Effective Software Purchases 

Enable Procurement Managers cut software waste and buy only what’s truly needed. 

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Procurement managers must justify every software purchase—but without usage data, decisions rely on guesswork or vendor pressure. This often leads to license waste and missed savings.

Open iT gives Procurement Managers clear usage tracking, license comparisons, and cost insights to reduce overspending and strengthen contract negotiations.

Key Business Challenges Procurement Managers Face:

Unclear
License Needs

Without detailed data, it’s hard to determine the true software requirements of your organization. Open iT provides procurement managers with accurate usage data, helping them identify which licenses are necessary and which ones are unnecessary. 

Weak
Vendor Leverage

Negotiating the best software deals requires solid data. Open iT equips Procurement Managers with real usage trends, peak demand insights, and cost benchmarks, allowing them to negotiate with confidence and secure the best possible deals. 

Complex
Licensing Models

Licensing models can be complex, with various types and regional agreements to consider. Open iT allows Procurement Managers to compare different license types of side-by-side, ensuring that the most cost-effective options are selected for the organization. 

How Open iT Helps

Track Actual License Usage

Open iT provides detailed insights into actual software usage, enabling Procurement Managers to make informed purchasing decisions based on what’s really needed.

Identify Waste and Trends

Open iT’s data helps identify software waste and usage trends, preventing overbuying and ensuring that software purchases align with real demand.

Compare License Models for Cost Efficiency

Open iT allows Procurement Managers to compare different license models, regions, and agreements, ensuring that the most cost-effective options are chosen for the organization.

Equip with Data to Negotiate Better Terms

Armed with real usage data, procurement teams can negotiate better terms with vendors, achieving more favorable pricing and contracts.

Unify License Visibility Across Teams

Open iT streamlines license visibility across different teams, helping procurement managers consolidate software spending and optimize costs at the enterprise level.

Frequently Asked Questions

Pull 12 months of usage per licensed feature and compare it with the quote, ideally 60–90 days before renewal. Open iT LicenseAnalyzer™ shows peak concurrent use against the number of licenses owned, every denial, and how much checked-out time was active. If peaks never reach the owned count, the quote is for seats you do not use. If denials are frequent and activity is high, the extra seats are justified.

Bring four numbers to the table: peak concurrent use, owned licenses, denial count and idle share. Open iT reports each by feature, user, location, business unit and month, from a total enterprise view down to a single user. That history lives on your own license servers, so Open iT turns data you already hold into evidence you can put on the table.

Start from how the software is used today, then model the alternative. LicenseAnalyzer tracks concurrent (network), named-user, token-based, reserved and dongle licenses. For Autodesk, dedicated reports show named-user usage, token consumption and seat reassignment recommendations, so you can compare models on the same usage data before the renewal.

Open iT LicensePredictor™ projects license usage 18 months ahead from your historical data. That covers a typical renewal cycle and helps avoid both shortages and overbuying, because the forecast rests on measured use rather than headcount plans or vendor estimates.

Open iT LicensePlanner™ links measured usage to cost centers and produces chargeback, cost allocation and invoices. It tracks estimated, budgeted and actual spend for each software title, so each business unit sees what it used and what it paid, and finance sees where budget and reality diverge.

Still have questions? Talk to a specialist.

Make Every Software Purchase Count.

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